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Engagement Letters
Engagement Letter: View, prepay, and sign
Engagement Letter: View, prepay, and sign
Kirsten Simmons avatar
Written by Kirsten Simmons
Updated over a week ago

Table of contents:

What is an Engagement Letter (EL)?

Once you have submitted your Tax Questionnaire (TQ), uploaded supporting documents, and clicked Send Me an Engagement Letter button, your tax preparer will analyze your TQ and draw up an Engagement Letter (with a waiver if needed) within three business days. The Engagement Letter is an electronic agreement between you and TFX, which specifies the rights and obligations of both parties and includes:

  • The service to be provided;

  • The cost of said services;

  • The payment terms.

❗ Important note: before you electronically sign the Engagement Letter (EL), you may be asked to make a prepayment. Once the EL is signed, your tax preparer will begin preparing your tax return.

View & sign pending Engagement Letters

When your Engagement Letter is drafted, you will receive an e-mail notification and a WhatsApp message that we are waiting for your review. Both of those notifications will have a direct link to the Engagement Letter in your TFX portal. As soon as you sign it, we will begin to work on your tax return.

You can also access pending engagement letters directly in your TFX portal:

  1. Go to the Unsigned EL page in your TFX portal and click View & Sign.

  2. Scroll to the bottom of the page, then click on the empty Sign here field.

    Note: before you can sign the EL, you may be required to make a deposit. If you have credits that exceed the deposit amount, you will not be asked to do so.

  3. Select the style of the signature and click Adopt signature.

  4. Click Submit EL to confirm your signature.

Ask questions about Engagement Letters

Sometimes you may have questions or disagree with something in the EL. We are always ready to clarify a point or resolve an issue for you. To send us a question or a concern regarding the EL:

  1. Navigate to Engagement Letters > View & Sign next to the unsigned EL you have questions about.

  2. Scroll to the bottom of the page, then click I have questions about the EL link.

  3. Enter your message in the popup window.

  4. Click Submit to send your comments to your tax preparer.

❗ Important notes:

  • The EL is not a bill. It rather reflects the scope of work you are asking us to perform and the cost thereof. Unlike an invoice, which offers the total cost of the services and the payments made, an engagement letter will not show any charges you have made. This information can be found in the Bills & Payments section. For example, the EL may show a total cost of $500, and you prepaid $200. Therefore, the amount due when your return is finished will be $300.

  • If you have bonus credits on your account, they will be automatically applied and deducted from the full prepayment amount. The difference can be paid with a credit card.

  • You can deposit more than the required amount.

  • All payments are made using secure credit card processing services, and we never store your payment details.

  • Contact our support team if you cannot pay with your credit card, for some reason. We may offer you other payment options.

Download signed Engagement Letters

You can download PDFs of signed ELs for current or completed jobs:

  1. Navigate to Engagement Letters > Signed EL.

  2. Click the link [DATE] (View) under DATE SIGNED.

  3. Scroll to the bottom of the page, then click Download PDF Copy of Engagement Letter.

  4. When prompted, choose where you want to save the file, then click Save.

  5. When the download ends, you usually see it appear at the bottom of your browser window. Click on the file name to open it.

Create PDF invoice

You can create a PDF invoice for the services you prepaid. To create an invoice:

  1. Navigate to the Bills & Payments section > Payments > Create PDF Invoice.

  2. Information about the payments you have made and the services provided by TFX will be displayed. Select the checkboxes next to the services and payments you wish to include in the invoice, then click Create Invoice.

  3. You will see a PDF file with your invoice.

  4. In the top right corner click on the Download icon > Save to start downloading your invoice to your computer. When the download finishes, you will usually see it appear at the bottom of your browser window. You can now open it using the PDF reader of your choice. Click on the file name to open it. More information can be found in the Bills & Payments section.

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